1. Adding a Payroll Month #

Before generating payslips, you must first create a new payroll month.

1.1 Access Payroll Month Setup #

1. Log in with HR/Admin permissions.

2. Go to:
   Payroll → Issue Itemized Payslip

3. Click Add New Payroll Month.

1.2 Fill in Payroll Month Details #

You will see the following fields:

a. Payroll Month #

Select the month and year you want to process (e.g., January 2025).

b. Payroll Period (Start & End Date) #

Define your payroll details:

• Calendar month: 1st → 31st

Note: The payroll period determines attendance, unpaid leave, and Overtime (OT) calculation.

c. Payment Date #

Set the date when salary will be issued.

2. Preparing Payroll Before Generating Payslips #

Before generating payslips, ensure the following are updated:

2.1 Attendance and Work Hours #

Make sure that:

• All attendance is completed

• OT hours are approved

• Off-in-Lieu (OIL) is updated

2.2 Leaves #

Confirm:

• Leave applications approved

• Unpaid Leave correctly tagged

• Pro-rated leave updated (for joiners/resignations)

2.3 Allowances #

Check that all allowances are added and tagged correctly:

• Transport

• Meal

• Commission

• Admin Fee

• Others (ensure “Contribute CPF/SDL” setting is correct)

2.4 Deductions #

Add or update deductions such as:

• Loan repayment

• Penalties

• Donations

• Unpaid leave deduction (auto-calculated)

After confirming all data is accurate, you can proceed to generate payslips.

3. Generating Payslips #

This is the main step for monthly salary computation.

3.1 Access Payslip Generation #

1. Go to:
   Issue Itemized Payslip → [Select Payroll Month]

2. You will see a list of employees assigned to the payroll month.

3.2 Generate Payslip for One Employee #

1. Click Generate Payslip beside the employee’s name.

2. System will calculate:

   • Basic salary

   • Allowances

   • Deductions

   • Unpaid leave

   • Overtime

   • CPF contributions

   • Net salary

3. Review the payslip preview.

4. If correct, click Save Payslip.

3.3 Bulk Generate Payslips (All employees) #

1. Select Add Multi Payslips.

2. System will process all employees simultaneously based on selected Department or All Departments

3. After generation, review random samples before submitting

4. Editing or Re-Generating Payslips #

If you need to correct something:

1. Delete the incorrect payslip.

2. Click Regenerate Payslip.

3. Edit the allowance/deduction/attendance/leave.

This ensures calculations are refreshed based on new data.