1. Attendance Management #

1.1. Access Attendance as Admin / HR person #

1. Log in to the system.

2. Go to Employee >Attendance

3. You will see:

   • Daily Attendance List with Check-in / Check-out time, Work hours, Late / Early-leave indicators

1.2. Add Attendance Manually #

Useful when employees forget to clock in/out.

1. Click Add Attendance.

2. Select Employee.

3. Choose Date.

4. Enter:

   • Check-in Time

   • Check-out Time

   • Break Time (if applicable)

5. System auto-calculates total working hours.

6. Click Save.

1.3. Edit Existing Attendance #

1. Go to Attendance List.

2. Search for employee or date.

3. Click Edit on the selected record.

4. Adjust check-in/out time or status.

5. Click Update.

2. Logging In to Your Employee Account #

2.1. Access the Employee Portal #

You can log in using:

• Web Browser (Chrome, Safari, Edge)

• Mobile Browser

Your HR/Admin will give you:

• Username / Employee ID

• Password

1.2. Login Steps #

1. Open the Employee Self-Service (ESS) link

2. Enter your Username / Employee ID.

3. Enter your Password.

4. Click Login.

If you forget your password: #

• Click Forgot Password

• Enter your email or Employee ID

• Reset password using the link sent to your email

2. Making Attendance (Clock In / Clock Out) #

2.1. Access Attendance Menu #

1. Log in to your ESS.

2. Go to Attendance or Check-In/Check-Out.

3. You will see:

   • Current Date & Time

   • Your Attendance Status

   • GPS/Location (if required)

2.2. Clock In (Start Work) #

1. Go to the Attendance page.

2. Ensure your location/GPS is enabled (if system requires).

3. Click Clock In.

4. A confirmation message will appear

Your attendance record for today is now saved.

2.3. Clock Out (End Work) #

1. At the end of your workday, return to the Attendance page.

2. Click Clock Out.

3. Confirm the action.

Your total working hours will be shown automatically.

3. Leave Request Management #

3.1. Access Leave Module #

1. From the main menu, go to Leave or Leave Management.

2. You will see:

   • Pending Leave Requests

   • Approved Leaves

   • Leave Balances

   • Leave Types (Annual, Sick, Childcare, Unpaid, etc.)

3.2. Submit a Leave on Behalf of an Employee #

(Useful for Admin/Manager)

1. Click Create Leave Request.

2. Select:

   • Employee

   • Leave Type

   • Start Date & End Date

3. Enter reason (optional).

4. Upload medical certificate (for MC Leave).

5. Click Submit.

3.3. Approve or Reject Employee Leave Requests #

1. Go to Pending Requests.

2. Click the request to open details.

3. Review:

   • Leave Type

   • Duration

   • Reason

   • Available Leave Balance

   • Supporting documents

4. Choose:

   • Approve → deduct leave balance

   • Reject → employee will be notified

5. Save.

3.4. View Leave Balances #

1. Go to Leave Balance or Leave Entitlement.

2. Check each employee’s:

   • Annual Leave

   • Sick Leave

   • Childcare Leave

   • Unpaid Leave

   • Carry-forward Leave

3. You can adjust balances if needed.

3.5. Edit or Cancel Approved Leaves #

1. Open the employee’s leave record.

2. Click Edit or Cancel Leave.

3. Update date range or reason.

4. System will re-calculate leave balance automatically.